INFORMATION ON SERVICES REQUIRED BY

INDIAN PASSPORT HOLDERS

A. BIRTH REGISTRATION CERTIFICATE

When both parents or one parent are Indian nationals, birth of newborn children, less than one year old (born in Kenya) can be registered. Documents required : Completed Birth Registration Form in duplicate + Birth certificate (original + one photocopy) + Passport(s) of Parent(s) (original(s) + photocopies) + 3 colour Photos (51 mm x 51 mm) + Fee (KSh 1,700)*. The ‘Certificate of Entry of Birth’ is issued after 2 working days, exclusive of the day on which application is made.
If the child is more than one year old at the time of application, in addition to the above documents a letter from both parents on plain paper is required to be submitted with an explanation on the reasons for delay in registration + completed Birth Registration Form + Fee (KSh 1,900* which includes KSh 200 as communications charges). In such cases it can take upto three months to register the child. Applicants are requested to check status after 90 days. 

B. ISSUE OF NEW PASSPORT (for infants)

Application for a new passport for an infant can be done at the same time as registration of birth.
If the child is less than one year old, documents required : Completed Online Application Form + birth certificate (original + one photocopy) + completed Birth Registration Form + Passports of Parent(s) (original + photocopy) + Marriage Certificate of parents (original + photocopy) + 4 colour Photos (51 mm x 51 mm) + Fee (KSh 2,000*). The passport is issued normally in one month.
If the child is more than one year old, besides the above documents Form 1-B is also required to be filled.  In this case the passport is issued normally in four months.  Fee is KSh 2,200 which includes KSh 200 communication charges.

C. PASSPORT RENEWAL (when existing passport is expiring or has expired / pages have been exhausted)

On expiry of an existing passport or when pages are filled, a new passport must be obtained. One may apply for re-issue of a passport when there is less than one year’s validity remaining in the existing passport. Documents required : Completed Online Passport Application Form + Previous Passport (original + photocopy) + 2 colour Photos (51 mm x 51 mm) + Residence Permit / Dependent Pass (if resident in Kenya) (original + photocopy) + Passports of Parents (in case of applicant being less than 18 years old) (original + photocopy). The standard Indian passport booklet contains 32 pages. One may also apply for a ‘Jumbo’ booklet which contains 64 pages. A Fee of KSh 3,200* is charged for a 36 page booklet, while a fee of KSh 3,900* is charged for a 64 page booklet. If the applicant is less than 15 years old, a fee of KSh 2,000* is charged. The passport is issued normally within one month. The validity of passport is normally 10 years (5 years if the applicant is less than 15 years old).
If the passport has expired more than one year before the time of application for renewal of passport, an additional Sworn Affidavit stating that the applicant has not acquired any other nationality has to be furnished. An additional Fee of KSh 800* is also charged.
If the pages of the existing passport have been exhausted, a new passport is issued with 10 year validity. The documents required remain the same.

D. ISSUE OF DUPLICATE PASSPORT (when existing passport has been damaged, lost or stolen)

The following documents are required :Completed Online Passport Application Form + Copy of lost/damaged/stolen passport + Police Report for Lost Passport (original + photocopy) + Affidavit + Residence Permit/Dependent Pass  if resident in Kenya (original + photocopy) + Fee (KSh 10,000*). A Duplicate passport is normally issued in six weeks.

E. CHANGE OF NAME IN PASSPORT

If an applicant wishes to change his/her name as mentioned in passport, a new passport is issued. Documents required:Completed Online Passport Application Form + Existing passport (original + photocopy) + Sworn Affidavit conveying the change in name + advertisements (originals) in two newspapers + 2 colour Photos (51 mm x 51 mm) + Fee (KSh 3,200* for 32 page booklet/ KSh 3,900*for 64 page booklet). The process is normally completed in one month.
If the change in name is desired due to applicant’s marriage, sworn affidavit and advertisements are not required. Instead the following documents are additionally required : Marriage certificate/Proof of Marriage (original + photocopy) + Passport of spouse (original + photocopy) + Fee (KSh 3,200* for 32 page booklet/ KSh 3,900* for 64 page booklet. The process is normally completed in one month.

F. ISSUE OF EMERGENCY CERTIFICATE (EC) (to enable applicant to urgently return to India when passport has been lost, damaged, stolen or wrongly withheld)

In case the existing passport is lost, damaged or stolen or is wrongly withheld by employer and the applicant needs to travel urgently, an Emergency Certificate (EC) may be issued if the consular officer is satisfied of the nature of urgency. An EC can only permit travel back to India. Documents required: Completed EC Application Form + Application explaining the circumstances and reasons for urgency + Previous Passport copy or details + Police Report for Lost or stolen Passport (original + photocopy) + Fee (KSh 400**). An EC is issued within 3 working days excluding day of application.

G. ATTESTATION OF DOCUMENTS / AFFIDAVITS / POLICE CLEARANCE CERTIFICATE (PCC)

Documents required: Completed Miscellaneous Services Form + completed forms (in duplicate) for Affidavit / Police Clearance Certificate (PCC) + Passport (original + photocopy) + 2 colour Photos (51 mm x 51 mm) + Fee (KSh 800**). The attestation is done in two working days excluding day of application.

H. ATTESTATION ON POWER OF ATTORNEY

Documents required: Completed Miscellaneous Services Form + Document required to be attested (in duplicate) + Passport (original + photocopy) + 2 colour Photos (51 mm x 51 mm) + Fee (KSh 1,600**). The attestation is done within two working days excluding day of application.

I. RENUNCIATION OF INDIAN CITIZENSHIP

Indian nationals who voluntarily acquire foreign citizenship cease to be Indian citizens. They are required to surrender their Indian passports within three months of acquiring the citizenship of another country.
If the foreign citizenship was acquired before 1 June 2010, the following documents are required : Filled-in Miscellaneous Services Form + Indian passport + 3 colour photos (51 mm x 51 mm) + Fee (KSh 1,600*). A Certificate of Renunciation of Indian Citizenship is issued within three working days, excluding day of application.
If the foreign citizenship was acquired after June 1 2010, the following documents are required : Filled-in ‘Renunciation of Citizenship Form’+ Indian passport + 3 colour photos (2”x2”) + Fee (KSh 12,400/-*). A Certificate of Renunciation of Indian Citizenship is issued three working days, excluding day of application.

J. PASSPORT STATUS INQUIRY

* FEE IS TO BE DEPOSITED ONLY AFTER SUBMISSION OF APPLICATION DOCUMENTS IN BANK OF INDIA, KENYATTA AVE. BRANCH IN FAVOUR OF HIGH COMMISSION OF INDIA NAIROBI.

** FEE TO BE DEPOSITED IN CASH AT HIGH COMMISSION OF INDIA, CONSULAR SECTION

For urgent issue of a limited validity (1 year) Passport: Surcharge of KSh 12,000 is payable

NOTE : ALL SERVICES FEE INCLUDE A RECEIPTED SURCHARGE OF KSH 200 TOWARDS INDIAN COMMUNITY WELFARE FUND

FEE RECEIPT MUST BE PRODUCED AT THE TIME OF COLLECTION OF SERVICES

ORIGINAL DOCUMENTS WILL BE RETURNED AFTER VERIFICATION AT THE COUNTER

FEE IS NON-REFUNDABLE

ADDITIONAL DOCUMENTS MAY BE SOUGHT. A PERSONAL INTERVIEW IS NORMALLY REQUIRED.

SPECIFIC COMPLAINTS AND INQUIRIES MAY BE SENT BY EMAIL TO :

passportvisa@hcinairobi.co.ke